CATEGORY:Recognising and aligning with the culture

Z is for Generation

“Generation Z! Pah! I am at my wit’s end!” said Anders.

We looked at him, slightly shocked. Anders was always calm, thoughtful and reflective, and not prone to such outbursts.

Faizal was the first to break the silence.

“Um,,,Hmmm…Why do you say this, Anders?” he asked, hesitantly.

Anders’ face flickered on the screen. I am not sure if it was a new facial expression or whether my wifi was acting up.

“Just when I got the hang of dealing with Millennials after so many years of trying to understand them, I am back to Square One, and now have to understand and deal with Generation Z!”

I laughed. I couldn’t help it. Anders’ voice sounded almost shrill – so unlike his normal calm baritone.

Anders looked daggers at the screen. “It’s not funny, Shesh,” he exclaimed, “Just this morning, in an interview, a 22-year old had the gall to tell me that she will not consider joining our company if we do not have a zero-carbon policy! I was shocked. Is she doing me a favour by joining our company? I am the one who is offering her a job and livelihood!”

By now, all of us were either grinning or smothering our laughter. Anders peered at each of us. “Yes, laugh, you lot, laugh!” he cried, “Wait till this comes and bites you!”

Z is for Future

When we had calmed down a little, Chow Yen bent forward. “If you guys don’t mind, may I bring in a close friend, who has been dealing with exactly this issue of Generation Z and how they are changing and impacting the workplace?”

“Sure,” said Faizal, “I think all of us need help in navigating these new twists and turns that are coming at us at breakneck speed! Who is this person?”

“Her name is Janet Lee,” said Chow Yen, “she is much younger than us old fogies, but amazingly talented and knowledgeable.”

“Bring her on,” I said, “Do you think she will be available on such short notice?”

A few seconds later, a new icon flickered onto my screen.

“Gentlemen,’ said Chow Yen, “may I introduce Janet Lee, a renowned expert in Organizational Behaviour? Janet, I have spoken to you about the Gang of Four – here they are, or at least their digital avatars!”

Janet smiled at all of us. “Hi, guys, such a pleasure meeting you. Chow Yen speaks about you all the time!”

Faizal spoke for all of us. “Lovely meeting you, Janet. Has Chow Yen told you why we are reaching out? We are a bunch of dinosaurs trying to keep up with evolution, and wanted your guidance on how we should deal with this Generation Z!”

Z is the beginning, not the end

Janet smiled and then her face turned serious. “I am glad that you are taking this seriously. Too many companies are not. Each new generation needs a different approach, a revised mindset to manage them. Once you know who they are and what they want, you can get them to perform miracles for you!”

“A quick recap,” Janet began, “the generations start with Baby Boomers, who were born between 1949 and 1964; I would assume you gentlemen are the last of this generation or the first of the following one, Generation X, who were born between 1965 and 1979.”

“Then comes Generation Y, or the Millennials, born between 1980 and 1995. And finally, the generation on your minds, Z, born after 1996.”

“While each ‘generation’ has its unique characteristics, Generation Z is truly different from the other 3. Why?”

“One, Gen Z grew up in the post 9/11 world. This has informed their mindsets and thinking and made them far more politically engaged.”

“Two, Gen Z have grown up in a hyper-connected world. This has exposed them to much more stimuli than any of the preceding generations, and made them far more aware of the world around them.”

“Three, Gen Z have seen their parents (Gen Xers or Millennials) face financial difficulties and lead tougher lives than their grandparents. This has made them more practical, thoughtful and organized.”

Z is for change, not revolution

“So what do Gen Zers want?”

“First, they want clarity. They want to know what you stand for and why.”

“Almost every Gen Zer I have met or interviewed has asked me more questions than I have asked them. They know who they are – they want to know who you are, before they hitch their wagon to yours. Last week, a Gen Z candidate, Brian, asked me – ‘Janet, what is this company’s net carbon footprint?’ I am ashamed to say I had no clue then. I took the trouble to go and find out. Now, I know the answer. I also know that the footprint is extremely high and needs to be reduced!”

“Second, they want to know the role they will play. More than a job, they want a vocation – something that they can commit to and contribute to.”

“Take the example of Dharini, a 24 year old in one of my client companies. While she is nominally a sales executive, she has taken on the responsibility of driving diversity and inclusion. She spends 4-5 hours of her personal time every day researching and learning and developing policy and practice. In the last 6 months, she has made two presentations to the Board of Directors, who are in awe of her commitment and drive.”

“Third, they are truly connected. They probably know more about world and economic affairs than you do. You cannot bullshit them.”

“One of my clients tried and failed miserably! Su Yin works with a FMCG Group. Her company outsources much of its manufacturing in third world countries. Recently, a senior director in the company held a townhall where he claimed that all their outsourced vendors were held to the company’s standards of safety and hygiene. Within 12 hours, this director received 140 photos of various vendor operations highlighting unsafe workplaces, unhealthy practices and fake certificates. Su Yin and the other Gen Zers had connected with workers in the vendor companies and obtained this evidence and presented it, in a snap!”

“Fourth, they are financially astute. While they would like fulfilling jobs and engaged workplaces, their priority is stability.”

“This is what Munira said when I was discussing her candidacy for an early-in-career role with a client – ‘Janet, the career progression that you have laid out and the salary grades don’t work for me; I want to own my own apartment within the next 5 years, and even if I fast-track, I will not be able to save enough to do so. So unless you are willing to look at a different trajectory, I will have to offer my regrets.’ I was quite taken aback. Then, I thought about it, and came to the realization that her approach was thoughtful and logical. I wished that I had said the same thing when I started my career!”

“Fifth, Generation Z is entrepreneurial. They are independent. They want ownership rather than employment.”

“58% of Gen Zers want to own their own company. They want control. They look for and see opportunities that many of us do not. Chow Yen will tell you – three freshers who joined his company earlier this year put together 2 projects and delivered them, saving the company more than US$ 100,000 in cost leakages. Chow Yen and I are now working with them on their next projects, and are targeting a million dollar outcome!”

“Finally, Generation Z wants a voice. They are not going to be submissive and compliant. They want to make a difference.”

“Gen Zers’ knowledge, connectedness and entrepreneurial instinct make them far more assertive and outspoken than we were, gentlemen. They know who they are, they know what they want, and they know how to go for it. I remember when I started my first job – I was timid as a mouse, worried about saying anything in public, effacing myself so that I would never be called out. A month ago, Beng Hui, a 22-year old from NUS sat across the table from three 50-year old CXOs, and calmly discussed the need for tampon dispensers and breast pump facilities in the office. I was facilitating the meeting and, in the beginning, felt truly embarrassed. After all, such topics were taboo, no? Then, I realized that all my working life, these are facilities I had wished and hoped for. By the end of the meeting, I was practically cheering Beng Hui on!”

To Z or not to Z, there is no question!

“Now, you asked, how do you deal with Generation Z?” continued Janet, watching us sit there spellbound, each of us scribbling (or typing) notes as fast as we could.

“While I believe the answers are in the points I made just now, let me quickly recap.”

“As leaders of organizations, you need to know and understand Generation Z so that you can leverage on what they have to offer, and utilize their amazing potential…”

As she continued listing them, I wrote down the following points :

How do I deal with Generation Z?

1. Give them a purpose, a reason to stand with you.
2. Agree on expectations and give them autonomy to deliver these.
3. Give them freedom to roam, connect and imagine.
4. Show them a clear career path to financial security.
5. Listen to them; they can change your life for the better.

As I completed the list, I realized how incorrectly I was dealing with them so far. Edmund Burke’s incisive words pricked my mind,

“The arrogance of age must submit to be taught by youth…”

****

How have you dealt with Generation Z? Do you have any special insights that will help others? Do share your views and experiences.

Are you a Gen Zer? Have we understood you right? Is there anything else you want to add to the list of “what does Gen Z want?”

Please send your inputs to me, either as a comment or as a PM.

Cheers | Shesh | Singapore | 14 July 2020.

Post Script :

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The Final Question

“So what do you think, Karla?” I asked. “About toxic teams, and what you can do about them?”

I am sure you remember Karla. She is the young lady who was having a difficult time in a toxic work environment, and two articles ago, had asked me three questions :

• One, why are some teams so toxic?
• Two, how can toxicity be removed from teams?
• Three, what should Karla do in this situation?

My friend Faizal had answered the first one in “Why Are Some Teams Toxic?”; and a world-famous executive coach, Barbara, had addressed the second question in “How Do We Prevent Toxic Teams?”. I had shared both these detailed responses with Karla.

Now it was time to answer the final question.

Karla seemed both thoughtful and downcast. She took her time answering.

“It seems, uncle, that based on what Faizal and Barbara said, that there is very little I can do to solve the problem,” she said, haltingly.

I had reached a similar conclusion, but still asked,

“What makes you say this, Karla?”

“Well, it seems evident from both narratives that toxicity can only be removed or cured by changing the leadership and/or the culture. I am too junior and too new in this company to be able to influence either.”

I told you she was smart.

“Much as I hate agreeing with any statement that does not lead to a solution,” I said, “I have to agree. Some workplace issues cannot be resolved by junior team members, and toxicity seems to be one such.”

What Can You Do When You Are In A Toxic Team?

“Having said that,” I continued, “this does not mean that you cannot survive in a toxic team or use your time in such a team to your advantage. There are some very important learnings that you can take away from a toxic team.”

“Like what, uncle?” asked Karla skeptically.

“As you grow and move to being a manager, and then a leader; as you move positions and roles and companies, you are going to come across such situations,” I said, “isn’t it worth learning the nuts and bolts of such teams, so that you can recognise and develop strategies that you can use in the future?”

Karla brightened visibly. “That sounds like a good idea,” she said, “how do I go about it?”

“Let’s start with identifying the different kinds of players in a toxic team,” I said, “by doing this, we can make sure that you will be able to recognise what and who you are dealing with.”

The Five Enemies Of Teamwork

“A few weeks ago, I came across this write-up in a website called www.weekdone.com,” I said, “It described the five enemies of teamwork.”

The False Prophet

These employees tend to promise more (much more) than they deliver. They may not even do it intentionally, but they do it regularly. Often, these big promises are made in public (in team meetings, for example), and then forgotten in private.

The Sleeping Partner

These employees believe that shared responsibility means “everybody else shares the responsibility”! They are very good at passing bucks, transferring monkeys from their shoulders to others’ and finding reasons why not.

The Headline Hero

Some employees will, when something is done, find a way to take the credit. They are also excellent in transferring the blame if something goes wrong. Such employees are quite willing to sacrifice their colleagues and their teams on any altar that is convenient.

The Weeping Willow

Then, there are the employees who are experts in finding fault in every little thing. These people spend most of their time on criticizing instead of actually working and doing something useful.

The Lone Ranger

And finally, there are employees who have no idea of the meaning of the world “team.” They are so completely self involved that they believe in the dictum, “my way or the highway”. They don’t like to listen to others’ ideas or recommendations, and even actively tear them down.

“And, each of these categories of employees can be handled or managed,” I concluded, looking at Karla for her reaction.

Tactics To Tame Toxic Teams

Karla sat forward excitedly.

“Wow, uncle, I can relate to each of these types of employees!” she exclaimed.

“You remember that I spoke to you about Rakesh? Well, he is the perfect Headline Hero! And then there is Soon Kim, my boss – he’s a real Lone Ranger! Also, there is a lady called Phyllis in one of our teams who complains all the time about everything!”

I laughed. “Been there, seen that,” I said. “That is the beauty of such smart categorization – they come easily to life!”

“But how do I deal with these different types of colleagues?” asked Karla.

“Well, there is no one way, but there are some overarching principles.”

“With the False Prophet, you need to add a buffer of time and effort to everything they tell you; this will keep you safe from disappointment.”

“With the Sleeping Partner, what I have found is to get them to lead projects – they will find the easiest and fastest way to complete them, so that they can go back to bed!”

“In case of the Headline Hero, document every interaction and ensure that others are copied. These employees will quickly realize that they cannot piggyback on your ideas, as everyone knows that these are yours.”

“If you persuade Weeping Willows to take on loads of routine tasks, they will not be happy, but will not have the time to criticize and complain!”

“And finally, with the Lone Ranger, just best to leave them alone. If they need you, they will approach you.”

The Final Answer

“So, Karla, while not everyone can fix toxic teams, we can find ways to survive and even manage the situation to our advantage.” I said.

“As you well know, not all of us have the luxury of being able to leave our current jobs and seek another one,” I continued, “we have to make the best of the cards that we are dealt.”

“That is very true,” Karla said, with a faraway look in her eyes. “I am slowly realising that if I use the right tactics with each of my team members, I can influence the team to at least some extent…”

“Absolutely,” I said, “that is the right approach. Every colleague has a specific set of stimuli that they will respond to; it is upto you to discover the right buttons to push and when, and you will see some amazing and surprising outcomes!”

“Thank you so much, uncle,” said Karla, as she rose to leave, “I am going to give it my best shot. Thank you for listening to my problems and for helping me find answers.”

“I live to serve,” I quipped. “All the best, Karla!”

****

Have you encountered the Five Enemies of Teamwork?How did you deal with them? Are there more such Enemies? Do share your views and experiences…

Please send them to me, either as a comment or as a PM. Let us cure the persistent disease of toxicity in teams…

Cheers | Shesh | Singapore | 30 June 2020.

Post Script :

1. For other interesting CEO Chronicles click here.
2. Follow me so that you don’t miss the next issue of CEO Chronicles.

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Consulting A Specialist

I raised my hand (digitally, by hitting the little hand symbol).

“Yes, Shesh, please go ahead.” Barbara had just completed a closed-door webinar on Human Capital in a VUCA World. She was a legend among mentors and coaches and had helped many CEOs find themselves and turn their companies around.

I unmuted myself. “Thank you, Barbara, for the great talk. I have recently been asked a question by a young lady for which I am hoping to find an answer – How can we prevent toxic teams and how can we remove toxicity from teams?”

Barbara smiled. “She sounds like a smart young lady. That is a very apt question, indeed, especially in today’s world. Do all of you have time for a story?”

The 15 CXOs participating in the webinar chorused their yeses.

“Great,” Barbara continued, “I don’t need to say this, but all of us have encountered toxicity. Many of us have accepted it, even turned a blind eye. Some of us have tried to fix it, sometimes succeeding, often failing. I would not be surprised if, at some point during our careers, some of us have even contributed to a toxic culture.”

Watching my fellow participants on the screen, I could see their visible discomfort. Eyes that were previously fixed to their screens moved sideways and upwards. Buttocks shifted on ergonomic chairs.

“I know,” Barbara smiled, “These are uncomfortable words. But, hear it from me – toxic teams DO NOT happen without the leader’s consent or acceptance.” She looked at her screen, somewhere in New York City, her eyes probing ours. All of us studiously avoided her eyes.

Barbara sat back. “The year was 2012…” she started.

Testing For Toxins

I was asked to be the Executive Coach to the new CEO of The Fortune Group. I was a little concerned. Normally, a CXO is offered coaching only after he or she has been in the role for a while. This was the first time I have been asked to coach a brand new CEO.

I had a meeting with the Chairman of the Group and he helped clear this concern.

“Well, Barbara,” he said, “you know that The Fortune Group has been facing some serious issues. One of the main contributors is the former CEO, and that is why we had to let him go. He has caused a lot of disruptions internally. The organization’s culture is toxic. Senior managers are constantly sniping at each other. There seems to be little or no accountability. Financial commitments are rarely kept. We get inventive excuses and explanations, rather than results!”

“I feel guilty to an extent that we are handing over a damaged company to Jacintha. I am worried that we are setting her up for failure. It is to ensure that she has the resources she needs, the support she needs, that I thought of you.”

I was surprised. This was both honest and thoughtful. Rare qualities in boardrooms, I assure you.

“Thank you, John, for sharing this,” I responded, “as I said, it would be my pleasure, and yes, I will meet Jacintha tomorrow.”

Diagnosing The Cause

Jacintha Lee, soft spoken, kindly and charming, started her job the following week. She was a whirlwind. In the first 3 weeks, she had individual meetings with every senior manager; she visited Fortune’s 22 offices and plants; she had townhalls with various groups of employees. I noticed that she did not meet customers, nor the banks, nor did she speak to the press who were clamoring for interviews. In one of our calls, I brought this up.

“Well, Barbara, all my research indicates that our problems are internal, not external. I am going to understand these and fix them first, before I tackle anything else,” said Jacintha.

Fair enough, I thought.

On the first day of her second month in Fortune, Jacintha acted.

She called a meeting of the senior management team. (I was present as an observer). She spoke to 46 managers.

“In the last 30 days, I have spent time with all of you, and thank you for your honest inputs to everything I asked. I am grateful for your acceptance and support,” she started.

“This is hard for me to say,” Jacintha continued, “but we are in a mess. Our numbers are far beow where we can and should be, our customer satisfaction levels are way below expectations, our employees are unhappy and our quality standards are suspect.”

“I believe I know why, and I believe I know how we can correct this.”

“The WHY has four parts :

One, we, the management team, are not aligned on who we are and what we want. We have no cohesion, and sadly, there seems to be a serious lack of trust between us.

Two, the organization lacks clarity. We don’t have a clear understanding of the fundamentals, we do not have a common vocabulary. Our values are not clear, our vision is opaque, we question ourselves at all levels.

Three, our Group’s communication and coordination is quite abysmal. Our subordinates, our vendors, our customers have no idea what we stand for, mainly because they see us, the management team, as inconsistent and undecided and often, at odds with one another.

And finally, four, our Human Capital systems are bereft of caring or consideration. I have seen government systems which are less bureaucratic, and more compassionate.”

Starting a Cultured Diet

“I am sure,” Jacintha continued, “that some of you may disagree with some of what I have said. Under normal circumstances, I would be happy to consult and discuss this with each of you. But not now.”

“Any organization is as strong as it’s culture,” she said. “Our culture is so dysfunctional that it is non-existent. We are going to fix this first.”

“As of today, I am rolling out a set of basic values that we will all adhere to from this moment in time. Together, we, as the senior management, will align and cohere. We will spend the next month imbibing and assimilating these values. If any of us needs help, please speak to Barbara (as she gestured to me), and she will be happy to listen, to guide and coach.”

Jacintha stepped forward, her face becoming even more serious. “Adherence to these values is not a choice. It is an obligation. Any of you who don’t or can’t live these values are free to find futures elsewhere.

While I had some inkling as to what was coming, I was left agape. The person who stood there in front of 46 senior veterans of the corporate world was not the nice, gentle, friendly woman I had got to know. This was an indomitable force, clad in designer clothes.

I looked around the room. It looked like everyone felt like I did. Wide eyes and partially open mouths abounded.

Jacintha took the meeting to its conclusion, after presenting the new ‘core values’ and explaining them in simple and clear terms. She asked if there were any questions, answered the few simple requests for clarifications and adjourned the meeting.

Cleansing The System

The next month was quite hectic, both for Jacintha and me. Together and separately, we met with almost all the senior managers. All through the discussions and explanations and even arguments, the message was clear – align or depart.

In the meantime, Jacintha had also hired two capable young people for her communications team. She spent a substantial amount of time preparing for the next stage – establishing organizational clarity across the Group.

On the last day of August, just before Labor Day, Jacintha launched her communication blitz. The communications team organized a group-wide townhall, across 12 countries and 22 offices.

Jacintha spoke about the ‘new’ culture and laid out The Fortune Group’s purpose, vision, values and strategy. She spoke about what Fortune stood for, its long term and medium term goals, its strengths and weaknesses, its competence and its competition.

When she finished, after a prolonged silence, I witnessed something I had only seen in political rallies before. The entire organization erupted in a standing ovation! It seemed that Jacintha had given the thousands of employees what they were hoping for – a clear vision, a focused approach, and a set of measurable goals to achieve.

Exercising – Walking The Talk

I know you have other meetings and commitments, and I am not going to bore you with a blow-by-blow commentary. A few milestones –

In the next 3 months, Jacintha replaced 6 members of her senior management team – those who could not or did not conform to the new culture. Concomitantly, quite a few other managers who had gotten used to or taken advantage of the previous regime were encouraged to find other avenues. She and other senior managers spent a substantial time on the road, spreading and reinforcing the word.

In the second month, the organization woke up one Monday to the shocking news that Jacintha has suspended two of her senior most lieutenants for ‘non-compliance’ with the new culture. Both the gentlemen spent a week at home (and some time with me), and resumed their duties,smarter and wiser.

Jacintha spent a lot of time with the Human Capital team.

She reorganized the team, tore up all the redundant chapters of the policy manuals, and created a truly employee-centric, transparent, caring system. In November, The Fortune Group launched the new system in another group-wide townhall. I witnessed my second corporate standing ovation.

In November, five months after we began, I attended my second Management Review meeting. The difference was startling! The senior managers were engaged, aligned and clearly working together. The quality of information being presented was top notch. And most importantly, ALL the trends were pointing steadfastly in the right direction.

In December, at Jacintha’s request, I chose 30 employees at random, and had one-to-one meetings with them, to understand whether Jacintha’s initiatives had spread across the organization and taken root. As I compiled my report, I felt amazed and uplifted that so much could have changed in so little time…

Hale & Healthy Again!

So, Shesh, to answer your question, “How can we prevent toxic teams and how can we remove toxicity from teams?”

We need –

1. A trustworthy, competent leader
2. A strong culture
3. A cohesive, aligned management team
4. Consistent communication
5. Systems that are built to care, not to be complied with

Of these, the first two are the most critical. Leadership and Culture are interdependent and feed off one another. The lack of one leads to the failure of the other.

Everything else follows, though not by default, but by design.

Thank you, everyone, for your attention, and for a wonderful session! Have a great week ahead!

****

What do you think of Barbara’s narrative? Do you agree with her solution? Do share your views and experiences…

Please send them to me, either as a comment or as a PM. Let us cure this persistent disease…

Cheers | Shesh | Singapore | 16 June 2020.

Post Script :

1. For other interesting CEO Chronicles click here.
2. Follow me so that you don’t miss the next issue of CEO Chronicles.

#ceochronicles #careeradvice #careers #bestadvice #hiringandpromotion #personaldevelopment #success #leadership culture